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How to improve Workplace productivity in your digital transformation journey

by Spanish Point - Feb 6, 2024
How to improve Workplace productivity in your digital transformation journey

In the ever-evolving landscape of the modern workplace, businesses strive to enhance productivity, connectivity, and security. The key lies in adopting innovative solutions that not only automate tasks but also foster collaboration and ensure robust security measures. Enter Smart Workplace, a licensable solution by Spanish Point, meticulously designed to integrate seamlessly with Microsoft Teams and SharePoint. Let’s delve into how Smart Workplace can empower your organisation’s journey towards a more efficient and secure work environment.

Improved Productivity & Efficiency

The foundation of a Smart Workplace is built on the principles of automation and efficiency. By automating tasks and streamlining processes, this solution equips your team with the tools they need to work smarter. With a focus on a Smart Workplace, your organisation can significantly enhance productivity by leveraging the capabilities of Microsoft 365 applications.

Reduce Costs & Leverage M365 Apps

Say goodbye to the need for expensive hardware or custom solutions. Smart Workplace is a cloud-based solution that eliminates the necessity for substantial investments. By leveraging Microsoft 365 applications, it not only reduces costs but also ensures that your organisation stays at the forefront of technological advancements.

Seamlessly Integrate People, Content & Tools

Imagine a digital hub where employees collaborate effortlessly, share information seamlessly, and engage with social networking tools. Smart Workplace serves as this hub, promoting collaboration and communication. With features like news and event aggregation, enterprise social, and advanced search options, it becomes the epicentre of employee engagement.

Increased Security & Compliance

In today’s digital landscape, security is paramount. Smart Workplace aligns with Microsoft’s security and compliance standards, providing features such as site permissions management, audit logging, and data encryption. This ensures that your critical information assets are protected, and your organisation complies with regulatory requirements.

User-Centric Design and Advanced Search Tools

Designed with users in mind, Smart Workplace offers an engaging and mobile solution. The user-centric design coupled with Advanced Search Webparts provides a seamless and customised exploration of digital content. This not only enhances user experience but also facilitates efficient information retrieval.

Improved Agility & Scalability

The agility and scalability of a workplace solution are crucial for adapting to the evolving needs of the business landscape. Smart Workplace combines Microsoft’s best practices, global research, and experience to provide a proven methodology for designing and implementing modern work solutions that are agile and scalable.

Smart Workplace Features

The Smart Workplace library includes a comprehensive set of features catering to diverse organizational needs:

  1. News Aggregation
  2. Event Aggregation
  3. Q&A Bot
  4. Enterprise Social
  5. Advanced Search Options
  6. Quick Links
  7. Branding Customization
  8. Content Intelligence
  9. Mobility
  10. People Finder
  11. Surveys
  12. Quick & Easy Page Creation

Protect Your Critical Information Assets with Governance

Governance is the bedrock of a secure and compliant workplace. Smart Workplace serves as a governance template for Microsoft Viva, Teams, and SharePoint sites, providing controls on site creation, naming, classification, guest membership policies, expiration, retention & archiving policies, and access to features & functionalities.

Create A More Consistent And Efficient Collaboration Environment

The Smart Workplace package includes the Spanish Point Provisioning Engine, ensuring the consistent creation of collaboration workspaces. This engine enables self-service boilerplate sites, a request and approval process for site creation, content aggregation, and control over sites based on business practices.

In conclusion, Smart Workplace stands as a beacon for organisations looking to empower their workforce in the hybrid workplace era. By enhancing productivity, connectivity, and security, this solution not only keeps your business agile and scalable but also provides a solid foundation for a modern and efficient work environment.


Begin your journey to a Smart Workplace today!